OR Optimization Website Privacy Policy

Last updated: November, 2023

Introduction

Welcome to OR Optimization website, that provides you with details about our solutions for optimizing daily and future operating room schedules and resource allocation (the “Website”).

This Privacy Policy (“Policy”) explains how information about you is collected and used by the Website, which is developed and operated by Opmed Inc. (“Company” or “we”, “us”, “our”).

We are committed to complying with applicable data protection laws.

The Website is directed to healthcare professionals from the United States and Israel only. The Website is not directed to users under the age of 18. We do not knowingly collect information or data from children under the age of 18 or knowingly allow minors under the age 18 to use the Website.

This Policy may be amended from time to time. We will post any change to this Policy on our Website at a reasonable time in advance of the effective date of the change, and we will also make efforts to proactively notify you by email of the changes if we have your email address.

Contact Us

If you have any questions, comments or concerns regarding this Policy or our processing of your personal information, please contact us at [email protected].

What we collect and why

Scenario
Purposes
Categories of information processed

Subscribing to our newsletters

Providing you with the newsletter you requested, such as about new solutions and service

Email address

Contacting us with an inquiry through our email or online contact form

Responding to your inquiry, our business development

Your email address, full name, the subject of your inquiry and the text of your message

When you provide us with your feedback and reviews

Responding to your feedback and reviews, our business development

Email address, full name and the feedback or review

Use of cookies on the Website

Facilitate a Website feature that the user specifically requested, Analyze the Website usage to evaluate and improve its performance, improve user experience on the Website, inform and serve personalized ads more relevant to user interests

IP address from which you access the Website, time and date of access, type of device and browser used, language used, links clicked via a mouse or a touch screen, and actions taken while using the Website.

Scenario
Purposes
Categories of information processed

Subscribing to our newsletters

Providing you with the newsletter you requested, such as about new solutions and service

Email address

Scenario
Purposes
Categories of information processed

Contacting us with an inquiry through our email or online contact form

Responding to your inquiry, our business development

Your email address, full name, the subject of your inquiry and the text of your message

Scenario
Purposes
Categories of information processed

When you provide us with your feedback and reviews

Responding to your feedback and reviews, our business development

Email address, full name and the feedback or review

Scenario
Purposes
Categories of information processed

Use of cookies on the Website

Facilitate a Website feature that the user specifically requested, Analyze the Website usage to evaluate and improve its performance, improve user experience on the Website, inform and serve personalized ads more relevant to user interests

IP address from which you access the Website, time and date of access, type of device and browser used, language used, links clicked via a mouse or a touch screen, and actions taken while using the Website.

You do not have a legal obligation to provide the information that we request. However, if you choose not to provide this information to us, we may not be able to process your feedback, respond to your inquiry or demo request and provide you with our newsletter, and you may not be able to use some of our Website functionalities.

Methods and sources for collecting your personal information

We collect the personal information from several sources:

  • When provided to us through our email or online contact form;

  • From our service providers helping us to operate the Website;

  • Through the device you use to access our Website, including through third party cookies and analytics tools, such as Google Analytics.

Sharing your personal information

We will not share your information with third parties, except in the events listed below or when you provide us your explicit and informed consent.

Scenario
Purposes
Third parties involved

We will share your information with our service providers who assist us with the internal operations of the Website. These companies are authorized to use your personal information in this context only as necessary to provide these services to us and not for their own promotional purposes

Operating the Website and our business

Google Analytics
subject to the following additional policy:
Google Privacy Policy

Scenario
Purposes
Third parties involved

If you abused your rights to use the Website or violated any applicable law while doing business with us

Responding to, handling, and mitigating suspected violations of law in connection with our business.

Competent authorities, legal counsels, and advisors

Scenario
Purposes
Third parties involved

If a judicial, governmental, or regulatory authority requires us to disclose your information

Complying with a binding request from a competent authority.

Competent authorities.

Scenario
Purposes
Third parties involved

If the operation of the Website or our business is organized within a different framework, or through another legal structure or entity

Enabling a structural change in the operation of the Website and our business.

The target entity of the merger or acquisition, legal counsels, and advisors.

Scenario
Purposes
Third parties involved

We will share your information with our service providers who assist us with the internal operations of the Website. These companies are authorized to use your personal information in this context only as necessary to provide these services to us and not for their own promotional purposes

Operating the Website and our business

Google Analytics
subject to the following additional policy:
Google Privacy Policy

If you abused your rights to use the Website or violated any applicable law while doing business with us

Responding to, handling, and mitigating suspected violations of law in connection with our business.

Competent authorities, legal counsels, and advisors

If a judicial, governmental, or regulatory authority requires us to disclose your information

Complying with a binding request from a competent authority.

Competent authorities.

If the operation of the Website or our business is organized within a different framework, or through another legal structure or entity

Enabling a structural change in the operation of the Website and our business.

The target entity of the merger or acquisition, legal counsels, and advisors.

Data retention and security

We retain your information for one year, and thereafter as needed for record-keeping matters.

We will retain your information for one year. Thereafter, we will still retain your personal information as necessary to comply with our legal obligations, resolve disputes, establish, and defend legal claims and enforce our agreements.

We implement measures to secure your information.

We implement measures to reduce the risks of damage, loss of information and unauthorized access or use of information, such as HTTPS and encryption. However, these measures do not provide absolute information security. Therefore, although efforts are made to secure your personal information, there is no guarantee that it will be immune from information security risks.

Additional information for individuals in the EU or UK

Controller

Opmed.Inc is the data controller of the personal information collected via the Website

Name
Address

Opmed Inc.

1 Broadway, Cambridge, MA 02142

Name
Address

Opmed Inc.

1 Broadway, Cambridge, MA 02142

International data transfers

To facilitate processing your information through the Website and by our service providers, we will transfer your information to countries outside the EU. We do so to countries with adequate level of data protection ad determined by the EU, or under the terms of a data transfer agreement which contains standard data protection contract clauses with adequate safeguards determined by the EU Commission and UK Information Commissioner’s Office.

Legal basis for processing your personal data

Purpose or Scenario
Legal Basis

Subscribing to our newsletters

Consent

Responding to your inquiry

Our legitimate interests in our business development

When you provide us with your feedback and reviews

Our legitimate interest in developing and enhancing our business and the Website, responding to your feedback or reviews

Use of cookies that facilitate a feature you specifically requested

Our legitimate interests in providing you with the feature you requested

Use of cookies and analytics tools for analytics, marketing etc.

Consent

Responding to, handling, and mitigating suspected violations of law in connection with our business

Legitimate interests in defending and enforcing against violations and breaches that are harmful to our business

Complying with a binding request from a competent authority

Legitimate interests in complying with mandatory legal requirements imposed on us

Enabling a structural change in the operation of the Website and our business

Legitimate interests in our business continuity

Purpose or Scenario
Legal Basis

Subscribing to our newsletters

Consent

Purpose or Scenario
Legal Basis

Responding to your inquiry

Our legitimate interests in our business development

Purpose or Scenario
Legal Basis

When you provide us with your feedback and reviews

Our legitimate interest in developing and enhancing our business and the Website, responding to your feedback or reviews

Purpose or Scenario
Legal Basis

Use of cookies that facilitate a feature you specifically requested

Our legitimate interests in providing you with the feature you requested

Purpose or Scenario
Legal Basis

Use of cookies and analytics tools for analytics, marketing etc.

Consent

Purpose or Scenario
Legal Basis

Responding to, handling, and mitigating suspected violations of law in connection with our business

Legitimate interests in defending and enforcing against violations and breaches that are harmful to our business

Purpose or Scenario
Legal Basis

Complying with a binding request from a competent authority

Legitimate interests in complying with mandatory legal requirements imposed on us

Purpose or Scenario
Legal Basis

Enabling a structural change in the operation of the Website and our business

Legitimate interests in our business continuity

Data subject rights

If you are in the EU or the UK, you have the following rights under the GDPR:

Right to Access and receive a copy of your personal information that we process.

Right to Rectify inaccurate personal information we have concerning you and to have incomplete personal information completed.

Right to easily and at any time withdraw your consent to the use of non-essential cookies on our Website. The withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal.

Right to Data Portability, that is, to receive the personal information that you provided to us, in a structured, commonly used, and machine-readable format. You have the right to transmit this data to another person or entity. Where technically feasible, you have the right to have your personal information transmitted directly from us to the person or entity you designate.

Right to Object to our processing of your personal information based on our legitimate interest. However, we may override the objection if we demonstrate compelling legitimate grounds, or if we need to process such personal information for the establishment, exercise, or defense of legal claims.

Right to Restrict us from processing your personal information (except for storing it): (a) if you contest the accuracy of the personal information (in which case the restriction applies only for a period enabling us to determine the accuracy of the personal information); (b) if the processing is unlawful and you prefer to restrict the processing of the personal information

rather than requiring the deletion of such data by us; (c) if we no longer need the personal information for the purposes outlined in this Policy, but you require the personal information to establish, exercise or defend legal claims; or (d) if you object to our processing based on our legitimate interest (in which case the restriction applies only for the period enabling us to determine whether our legitimate grounds for processing override yours).

Right to be Forgotten. Under certain circumstances, such as when you object to our processing of your personal information based on our legitimate interest and there are no overriding legitimate grounds for the processing, you have the right to ask us to erase your personal information. However, notwithstanding such request, we may still process your personal information if it is necessary to comply with our legal obligations, or for the establishment, exercise, or defense of legal claims. If you wish to exercise any of these rights, please contact us through the channels listed in this Policy.

When you contact us, we reserve the right to ask for reasonable evidence to verify your identity before we provide you with information. Where we are not able to provide you with information that you have asked for, we will explain the reason.

Subject to applicable law, you have the right to lodge a complaint with your local data protection authority. If you are in the EU, then according to Article 77 of the GDPR, you can lodge a complaint to the supervisory authority, in the Member State of your residence, place of work or place of alleged infringement of the GDPR. For a list of supervisory authorities in the EU, click here.

If you are in the UK, you can lodge a complaint to the Information Commissioner’s Office (ICO) pursuant to the instructions provided here